Email Signature Management for Office 365

Microsoft announced that its Office 365 monthly active users are now over 200 million. With such a considerable number of companies gathering to Office 365, it's no wonder that many of these customers are looking for ways to handle their email signatures. Below are three difficulties we hear from Administrators when rolling out email signatures.

1 Standardization email signatures for all clients & devices

Despite having full Office 365 deployment for mailboxes across the organization, most IT companies have difficulty in standardizing email signatures across multiple email clients and devices.

Usually, users may use Outlook 2019 in office, Outlook app for Mobile, and the OWA at home computer. A new email signature web-based application like Sigsync will enable standardization across all of these email clients and devices.

This provision will inevitably lead you towards a server-side solution.

2 Compliant without performing extra work


Imagine that your Azure Active Directory setting is the origin of the data for your employee's email signature (Like Name, Title, Job title, Mobile number, email address, etc.). As such, this gives a foundation upon which to build email signature compliance.

Server-side solutions can sync down user data for the email signature. Sigsync email signature solution merges the AD data to an HTML signature template which can be stamped at the bottom of every email sent from Office 365.

What about the situation when a Marketing department wants to configure a different template with additional information? Or when the CEO wants to add a Twitter link to his/her signature for an upcoming campaign?

It is essential to achieve compliance, but it is equally important to do so to give departments or individuals the flexibility to do their tasks most effectively. Sigsync Email signature software for Office 365 is compliant and helps to create company wide email signatures.

3 Emails Signature as a Marketing channel

Marketers recognize that the email signature as a great opportunity. They face a unique set of challenges and priorities on promoting the brand most efficiently while guaranteeing brand consistency, compliance, and sales performance. Can the solution that meets your company needs also meet the needs of your sales team? Is the user interface optimized to allow team members across the company to derive the value they need? When evaluating a solution, gathering input from the sales team will uncover the suggestions that perhaps the IT companies haven't thought.

If you're looking for an efficient email signature management for Office 365, Sigsync is the best bet. You can get a live demo for better understanding of the service.